Privacy Declaration

Barbershop Choir Singing Unlimited

The Singing Unlimited Barbershop Choir places great importance on protecting your personal data. In this Privacy Statement, we provide clear and transparent information about how we handle personal data. We are committed to safeguarding your privacy and therefore handle personal data with the utmost care.

Singing Unlimited complies with all applicable laws and regulations, including the General Data Protection Regulation. This means that we will, in any case:

We process your personal data in accordance with the purpose for which it was provided; these purposes and the types of personal data are described in this Privacy Statement;
The processing of your personal data is limited to only those data that are strictly necessary for the purposes for which they are processed;
Ask for your explicit consent if we need it to process your personal data;
We have implemented appropriate technical and organizational measures to ensure the security of your personal data;
Do not disclose personal data to third parties, unless this is necessary to fulfill the purposes for which it was provided;
We want to inform you of your rights regarding your personal data and ensure that we respect them.

Singing Unlimited is the controller of your personal data. If, after reviewing our Privacy Policy or in general, you have any questions or would like to contact us, please use the contact information below:

Barbershop Choir Singing Unlimited
Secretary: Margaret Vonk
info@singingunlimited.nl

WHY DO WE PROCESS PERSONAL DATA

Below, you can read about the purposes for which we collect personal data, how long we retain it, and who may receive this personal data from us.

Get to know SU, find out if you can become a member

Personal data: First and last name, email address, mobile phone number
Basis: Performance of the Agreement
Retention period: If you do not become a member, your data will be deleted as soon as possible, no later than within 6 months.
Recipients outside SU: N/A

Implementation of the membership agreement and administration

Personal data: First and last name, email address, mobile phone number, date of birth, address, bank details, payment information, clothing size
Basis: Performance of the agreement (membership).
Retention period: During the membership period and for up to 2 years thereafter. After that, only in the financial records for 7 years.
Recipients outside SU: N/A

Purchasing tickets for our concerts and events

Personal data: First and last name, email address, payment information.
Basis: Performance of the agreement (purchase of tickets)
Retention period: During the term of the agreement and for up to 2 years thereafter. After that, only in the financial records for 7 years (if a financial transaction is involved).
Recipients outside SU: N/A

Sending digital messages, including news and invitations

Personal data: First and last name, email address
Basis: Agreement terms (if you become a (prospective) member or have purchased a ticket, you will automatically be added to the mailing list)
Retention period: As long as no request for deregistration has been made
Recipients outside SU: E-marketing tools

To improve our digital services

Personal data: Cookies (for more information, see the “Cookies” section), IP data
Basis: Consent
Retention period: Every time our website is visited. This data is anonymized as soon as possible.
Recipients outside SU: Website administrator, Analytics tools

To contact you after your membership has ended.

Personal data: First and last name, email address, phone number (optional)
Basis: Consent
Retention period: As long as the consent has not been revoked
Recipients outside SU: N/A

COOKIES

We use cookies to improve the functionality of our website and make it easier for you to use. Cookies are small text files that are stored on your computer when you visit our website.

Before certain cookies can be placed, you must first give your consent. This consent is not required if and to the extent that the cookies in question are technically necessary (functional) cookies and analytical cookies, as defined by applicable law, such as Section 11.7a(3) of the Telecommunications Act and the ePrivacy Regulation.

You can withdraw your consent to cookies at any time by changing your browser settings. For more information on enabling, disabling, and deleting cookies, please refer to your browser’s Help section.

SOCIAL MEDIA

Singing Unlimited has private Facebook, Instagram, and YouTube accounts that members can voluntarily join. These accounts are accessible only to members. Members decide for themselves whether to join. If membership is canceled, this information will be deleted. SU does not share this information with others. This falls under the privacy policies of the social media platforms themselves.

DISCLOSURE TO THIRD PARTIES

Without your consent, Singing Unlimited will only disclose the information you provide to us to third parties if this is necessary to fulfill the purposes described above.

For example, we use a third party for:

Maintaining the website for Singing Unlimited;
Handling the (financial) administration;
Preparing newsletters and invitations.

We never share personal data with third parties with whom we have not entered into a data processing agreement. We naturally make the necessary arrangements with these parties (processors) to ensure the security of your personal data.

Furthermore, we will not disclose the information you provide to any other parties, unless required and permitted by law. An example of this is when the police request (personal) data from us as part of an investigation. In such cases, we are required to cooperate and are therefore obligated to provide this information. We may also share personal data with third parties if you give us your written consent to do so.

We do not disclose personal data to parties located outside the EU.

MINORS

We process personal data of minors (persons under the age of 16) only if explicit consent has been given by a parent, guardian, or legal representative.

SECURITY

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized processing; for example, we have taken the following measures:

All individuals who may access your data on behalf of Singing Unlimited are bound by a duty of confidentiality.
We have a username and password policy in place on all our systems;
We back up personal data so that we can restore it in the event of physical or technical incidents;
We regularly test and evaluate our measures;
Our employees have been informed about the importance of protecting personal data.

LINKS TO OTHER WEBSITES

The website may contain links to other websites. This Privacy Statement applies only to Singing Unlimited’s websites. Other websites may have their own privacy policies. We recommend that you always review the privacy policy of any other website before using it.

CHANGES TO THE PRIVACY POLICY

Singing Unlimited updates its privacy policy from time to time to keep it current. The most recent version of our Privacy Policy will always be posted on our websites. We therefore recommend that you review the Privacy Policy regularly.

YOUR RIGHTS REGARDING YOUR DATA

Through Singing Unlimited’s membership administration, you can submit a request to view, receive, modify, or delete your personal data. You may also object to the processing of your personal data (or part thereof) by us or by one of our processors.

The secretary of Singing Unlimited will contact you within a week. She may ask you to verify your identity before processing your request.

Your request will be processed within 30 days.

QUESTIONS AND COMPLAINTS

Do you have a question or a complaint regarding the processing of your personal data? Please contact our office directly. If we are unable to resolve the issue together with you, we naturally regret this. You always have the right to file a complaint with the Dutch Data Protection Authority, this is the supervisory authority responsible for data protection.